Privacy Policy

We collect personal information that you voluntarily provide to us when you register on the application, express an interest in obtaining information about us or our products, or otherwise when you interact with us.

The personal information that we collect depends on the context of your interactions with us and the application, the choices you make, and the products and features you use. The personal information we may collect includes the following:

• Account Information: Name, email address, passwords, and security data.
• Teacher Persona Data: Information provided to build your teaching persona, including your resume, professional experience, school affiliations, subjects taught, and teaching philosophy.
• Course Material & Content: Syllabuses (e.g., PDF uploads), lesson plans, assignments, test papers, and academic schedules that you create or upload to the platform.
• Usage Data: Information about how you interact with our platform, including token usage (AI credits), features accessed, and session times.

We use personal information collected via our application for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal obligations.

• To Facilitate Account Creation and Logon Process: To manage your account and keep it in working order.
• To Provide and Deliver Services: To power the core AI features of CourseSmith, including generating tailored lesson plans, test papers, and academic schedules based on your uploaded syllabuses and persona.
• To Process AI Requests: Your uploaded documents (such as resumes and syllabuses) are processed using secure Large Language Models (LLMs) and vector databases to generate educational content.
• To Manage User Credits: To monitor and deduct AI token credits based on your usage of our generation tools.
• To Send Administrative Information: To send you product, service, and new feature information and/or information about changes to our terms, conditions, and policies.

We only share information with your consent, to comply with laws, to provide you with services, to protect your rights, or to fulfill business obligations.

• Third-Party Service Providers: We may share your data with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf. This specifically includes Artificial Intelligence (AI) providers (such as OpenAI) who process your text and document data to generate lesson plans and assignments. We ensure that these providers are bound by strict data processing agreements and do not use your data to train their public models.
• Cloud Hosting: Your data, including uploaded files and vector databases, is securely hosted on our cloud infrastructure (e.g., AWS S3).
• Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process.

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. For example:

• Uploaded files (resumes, syllabuses) are securely stored in private cloud storage buckets.
• Vector databases (FAISS) are securely managed and isolated per document.
• Authentication tokens (JWT) are used to secure all API endpoints and ensure users can only access their own generated content.

However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure.

Depending on your region, you may have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time.

• Account Information: If you would at any time like to review or change the information in your account or terminate your account, you can log into your account settings and update your user profile or delete your persona.
• Data Deletion: When you delete a syllabus, lesson plan, or your persona, we automatically delete the associated files from our active cloud storage and vector databases.

We may update this privacy policy from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy policy, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification.

If you have questions or comments about this notice, you may email us at hello@supermia.ai.